TOWN OF MONROE

EMPLOYMENT JOB DESCRIPTION

POSITION TITLE:              Accounts Payable

DEPARTMENT:                 Finance

DIRECT REPORT:            Director of Finance and Comptroller

CLERICAL UNION:           35 hours per week

SALARY RANGE:             $31.24 - $35.11 per hour

JOB SUMMARY: 

Performs calculating, posting, and verifying duties to obtain primary financial data for use in maintaining an accounts payable central automated control system.

ESSENTIAL DUTIES & RESPONSIBILITIES:  

•    Responsible for all functions of Accounts Payable for both the Town and WMNR Fine Arts Radio Station which includes verifying invoices for proper authorization and accuracy, assigning occasional general ledger codes upon approval and verifying 1099 capability.  

•    Responsible to research and resolve vendor issues and to assist departments with payables questions.  Be able to verify matched Purchase Orders and approved invoices submitted by the departments and ensure pricing and quantities are correct and have been properly authorized.  If any discrepancies are found they will need to forward the information to appropriate department/individual for correction or approval.  

•    Responsible for entering posting and reconciling AP batches within the system and check for accuracy. 

•    Review vendor statements to ensure that all outstanding invoices and credits have been investigated and resolved.  

•    Coordinate check runs and review for accuracy for the Treasurer, Director of Finance and the First Selectman to review and approve.  

•    Responsible for ACH payments and posting of wire transfers in the system.  Will need to send out W-9 forms for all new vendors and enter information into the Accounts Payable system for 1099 preparation.  

•    Review 1099 information for accuracy and will run 1099’s and create an electronic file for the State and Federal Government.  

•    Maintain all vendor files electronically and manually.

ADDITIONAL RESPONSIBILITIES:  

•    Able to administer and reconcile Petty Cash and Town Credit Card. 

•    Cross Training to do Purchase Orders, Bank Reconciliations and Accounts Receivable.  

•    Assist Finance Department with special projects as time allows. 

•    Responsible for entering employee deductions for ICMA (Roth IRA & 401a) to appropriate websites and preparing wire transfers from bank accounts. 

EDUCATION/QUALIFICATION:

Three years of Accounts Payable experience and be proficient with computers and Excel.  Able to learn specialized accounting software and good typing skills.  Must be detail orientated and be able to handle various tasks. Must have good communication skills and be able to work in a Public environment and with various Town Departments.  Other requirements are assigned by the Accounting Supervisor.

PHYSICAL REQUIREMENTS:  

While performing the duties of this position, the employee is required to walk, sit and stand.  Should be able to lift 10 lbs.