POSITION TITLE:              Planning and Zoning Administrator

DEPARTMENT:                  Planning and Zoning

REPORTS TO:                    Town Planner

CLASSIFICATION:            Salary; Supervisors Union; 35 Hours per week

SALARY RANGE:              $68,046 - $90,768 annually

Job Summary:

This position is under the supervision of the Town Planner.  Responsible for carrying out administrative and supervisory functions relative to the operations of the Planning and Zoning Office, along with administrative functions associated with the Planning and Zoning Commission and the Zoning Board of Appeals

Essential Duties & Responsibilities:

• Coordinates and implements decisions from the Planning and Zoning commission and the Zoning Board of appeals.
• Coordinates activities with consultants as directed for general planning activities, and for the periodic redrafting of the Plan of Conservation and Development (POCD); provides written contributions to the POCD.
• Drafts, reviews, administer and identify proposed Amendments to regulations for review by legal counsel and for consideration by the P&Z.
• Assists in researching and drafting of new regulation proposals for review by legal counsel and for consideration for adoption by the Planning and Zoning Commission; recommends revisions in rules, regulations and policies, when necessary.
• Coordinates application requirements with the Architectural Review Board (ARB).
• Interprets and relates decisions and regulations of the P&ZC, ZBA and ARB.
• Facilitates regulatory activities of the Planning and Zoning Commission.
• Accepts and reviews for compliance with regulations all applications and plans submitted for P&ZC and ZBA and provides analysis and recommendations to the P&ZC and ZBA relative to such applications.
• Estimates or determines fees. Tracks P&ZC applications, approvals, permits and bonds.
• Assists with preparation and administration of P&Z departmental budget.
• Works with other town departments to develop and provide information in assistance to the performance of their respective functions.
• Provides information and assists with input into grant applications.
• Provides direction and support for preparation (and may prepare same) of legal notices, and other documentation for public dissemination and recording as public documents.
• Must attend various night meetings as required.
• Attends pre-application and Application Review Team meetings.
• Coordinates application to comply with all deadlines per State, Federal and local regulations and or requirements associated with the PZC and ZBA.
• Coordinates the process of Application Review Team.
• Oversees the processing of all notices, approvals, minutes, records, filing requirements and transcription for P&ZC and ZBA matters.
• Supervises the tracking of all applications, submission data, deadline requirements and record keeping for P&ZC and ZBA matters.
• Facilitates the applicant’s completion of applications, review of approval process and construction as it relates to zoning and evaluation for release of bonding.
• Provides backup ZEO responsibilities when required.

Education/Training/Experience:

• Must be able to think, analyze, use ingenuity and respond quickly to unique situations.
• Thorough knowledge of the current principles and practices of planning, economic and community development and the ability to effectively use same.
• Must have a solid working knowledge of Connecticut land use statutes, and relevant state and federal case law and interpretations and/or regulations affecting land use.
• Must be able to read and comprehend technical texts, engineering and architectural plans, laws and regulations and provide verbal and/or written interpretations.
• Strong organizational, administrative and coordinating skills, records management.
• Strong ability to prepare written documents and reports; effective communication skills in general (verbal and written).
• Maintain a program of continuing professional education based upon the continually evolving practice of land use.
• Strong computer skills (MS Word, Excel, etc); must be familiar with Geographic Information Systems and ACAD software.
• Bachelor’s Degree or minimum of 8 years of experience in municipal land use.
• AICP certification recommended but not required.
• CAZEO Certified Zoning Enforcement Officer, or able to obtain within one year.
• Must have valid Connecticut Motor Vehicle operator’s license.

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk and hear. The employee regularly is required to stand, walk, sit, bend, occasionally drive a vehicle, use hand to finger coordination, handle or feel objects, and reach with hands and arms.  Ability to work under stress from demanding deadlines, changing priorities and conditions.  Able  to work outdoors, the employee may be exposed to inclement weather and exposed to various outside conditions. Able to attend and participate in numerous extended evening meetings throughout the year. The employee may need to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust, focus, read maps and documents.

POSITION TITLE:              Assistant Building Official

DEPARTMENT:                 Building Department

REPORTS TO:                    Chief Building Official

CLASSIFICATION:             Hourly; Clerical Union; 35 Hours per week

SALARY RANGE:              $33.97 - $38.23 per hour

JOB SUMMARY:

Under the direction of the Chief Building Official, performs inspections, reviews plans, and conducts enforcement duties in assisting in the administration and enforcement of the Connecticut State Building Code and related regulations. Aids in maximizing building safety for the general public and upholds the requirements of the Connecticut State Building Code efficiently. Performs the duties of the Chief Building Official in their absence as required. Must have and maintain a Connecticut Building Official License.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Building Construction: Conduct plan reviews, recommend issuance of Building Permits, perform inspections and testing, recommends issuance of Certificates of Occupancy for each form of new, repaired, or altered construction in Town as required by the State Building Code and Town regulations.
• Building Safety: Research State Statues, Building Codes, and coordinate all Town department approvals to achieve a maximum of building safety for the general public in schools, public buildings, commercial and industrial businesses and residential occupancies.
• Review Building Permit applications, construction documents, drawings, and specifications,  including location, design, materials, construction methods and health and safety measures – to ascertain compliance with the State Building Code and Town regulations.
• Public Awareness: Acts as a liaison to the public, architects, engineers, and contractors as required for Building Code compliance.
• Enforcement: Investigate complaints of building code violations and takes corrective action.  Gives testimony in court or other legal proceeding as required.
• Respond to emergencies and investigate structure damage due to fire, accident, or other cause.  Issue orders for abatements, cease and desist activities, violations; request orders of condemnation, injunctions and fines to achieve code compliance.
• Perform field inspections of construction work in progress to assure conformity with State Building Code and Town regulations and to enforce their compliance.
• Ensure consistent and appropriate interpretation of the Building Code and Town regulations.
• Recommend issuance of Certificates of Occupancy or Approval.
• Organize and maintains files on inspections and review of work.
• Provide superior customer service and interact with a wide variety of individuals.
• Assist the department Administrative Assistant in the review of documents and the processing of Building Permits and Trade Permits as required.
• Share in planning and organizing the activities of the Building Department according to standards or established procedures.
• Participate in the development and implementation of goals, objectives, and priorities related to the Building Department.
• Assumes the duties and responsibilities of the Chief Building Official in their absence as required, including without limitation the issuance of Building Permits and Certificates of Occupancy or Approval.

EDUCATION/SKILLS/EXPERIENCE:

• Vocational technical school program in a construction trade, or completion of an apprenticeship-training program in a construction trade skill.
• Associates degree or higher in an Architecture, Engineering, or Construction related field preferred.
• Must have and maintain a valid Connecticut Building Official license and maintain qualifications for a Building Official as outlined in Connecticut General Statute § 29-261.
• Ability to read and interpret engineering and architectural drawings, plans, and specifications for Code compliance.
• An understanding of the Connecticut State Building Code with respect to building construction, accessibility, plumbing, mechanical, electrical, and energy codes.
• Familiarity with the principles and practices of construction and trade plan reviews.
• Knowledge of methods and techniques of Building Code review, inspection, and enforcement.
• Ability to communicate clearly and concisely, both orally and in writing.
• Computer knowledge and typing ability.
• Must maintain a valid Connecticut Motor Vehicle Operator’s License.
• Effective customer service skills for dealing with applicants, owners, engineers and other design professionals, attorneys, staff and residents.
• Ability to establish and maintain effective working relationships with those contacted in the course of work.

PHYSICAL DEMANDS:

• While performing the duties of this job, the employee is regularly required to talk and hear.
• The employee is regularly required to stand, walk, sit, bend, occasionally drive a vehicle, use hand to finger coordination, handle or feel objects, and reach with hands and arms.
• Must have the ability to occasionally traverse difficult, rocky, steep or swampy terrain, and to work outdoors in inclement weather as required for site inspections.
• Ability to work under the stress of demanding deadlines, and changing priorities and conditions.
• Able to attend and participate in occasional evening meetings.
• The employee needs to be able to lift and/or moves up to 25 pounds.
• Specific vision abilities required by this job include close vision and the ability to adjust focus, as well as read maps, and documents.

POSITION TITLE:              Seasonal Highway Maintainer    

DEPARTMENT:                 Public Works 

REPORTS TO:                    Director of Public Works or designee 

CLASSIFICATION:             Hourly; Temporary; Unaffiliated; Flexible Hours 

SALARY:                             $15.00 per hour
 

JOB SUMMARY:

Manual work supporting the maintenance of various aspects of the Town’s infrastructure, public facilities and grounds; all other related work, as required.

ESSENTIAL DUTIES & RESPONSIBLILITIES:

• Assists in maintenance repair of roadway system including but not limited to road surface, shoulder maintenance, drainage maintenance, street sign replacement or repair, trimming/mowing, litter removal and vegetation control.
• Assists in maintenance on Town facilities including landscaping.
• Performs preventive and general equipment repair and other general maintenance tasks.
• Performs other related duties in the Department of Public Works as assigned.
• Complies with all safety regulations and procedures.

EDUCATION/SKILLS/EXPERIENCE:

• Minimum of 18 years of age.
• Some mechanical knowledge preferred.
• Highly self-motivated and goal oriented.
• Ability to function as part of a team to accomplish goals.
• Ability to follow written and oral instructions.
• Must possess a Valid Connecticut Motor Vehicle Operator’s License.

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk and hear. The employee regularly is required to stand, walk, sit, bend, drive a vehicle, use hand to finger coordination, handle or feel objects, and reach with hands and arms.  Must have the ability to traverse difficult, rocky, steep or swampy terrain, and to work outdoors in inclement weather as required. Ability to work under stress from demanding deadlines and changing priorities and conditions. The employee may need to lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus and read various documents.

POSITION TITLE:              Library Aide       

DEPARTMENT:                 Library 

REPORTS TO:                    Adult/Teen or Children’s Services Librarian 

CLASSIFICATION:             Hourly; Unaffiliated; Hours Variable 
 

JOB SUMMARY:

Under the supervision of the Adult/Teen Services Librarian or the Children’s Services Librarian, performs responsible and varied technical and clerical work for the Circulation Department.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Understands and is able to perform all jobs related to lending library materials, registering patrons, receiving and processing reserves and system-level hold requests, collecting and recording fines and fees.
• Provides reference assistance and readers advisory.
• Provides basic technology assistance on use of public computers.
• Assists with Children’s programming, marketing, and display creation as required.
• Shelves materials and shelf reads collection.
• Empties outdoor bookdrop.
• Moves/shifts books and materials collections. 
• Retrieves materials for patrons from storage.
• Straightens magazines, displays, furniture, and collections as needed.
• Operates fax machine, copier, and other technical equipment.
• Performs other related duties in the Library as assigned.

EDUCATION/SKILLS/EXPERIENCE:

• High School Diploma required.
• Library Technical Assistant degree, other related education or previous experience preferred.
• Knowledge of public library services and programs preferred.
• Strong oral and written communications skills.
• Ability to respond in an effective manner to the concerns of library patrons.
• Ability to understand and interpret library policies, procedures, and rules.
• Ability to keep accurate records.
• Basic computer skills required.
• Self-motivated team player who enjoys working with public.

PHYSICAL REQUIREMENTS:

• Ability to move and/or lift up to 25 pounds and push a loaded book truck weighing up to 300 pounds.
• Regularly required to stand, sit, walk, bend, kneel, crawl, reach, climb steps and balance.

Ability to type at a keyboard and operate office equipment

POSITION TITLE:              Special Projects Coordinator

DEPARTMENT:                 Economic & Community Development 

REPORTS TO:                    Economic & Community Development Director  

CLASSIFICATION:             Hourly; Unaffiliated; 19.5 Hours per week 
 

JOB SUMMARY:

Coordinates special projects, community development grants and federal/state assistance programs.  Assists in coordinating, organizing and marketing for economic development including local business, industry and neighborhood development.  Performs administrative and technical work involving various activities for Economic & Community Development.  

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Coordinates interdepartmental and external clients’ input and documentation for grants and special projects.
• Reviews documents to ensure they are complete and accurate.
• Coordinates and participates in writing of grant applications.
• Researches, prepares and completes federal, state and/or local forms/applications.
• Develops and maintains files of all federal, state and private grant programs that are or potentially available to Town departments and service programs.
• Plans, organizes and coordinates public events.
• Schedules meetings and maintains department agenda.
• Assists in planning marketing and public relations campaigns for Town development projects, creating promotional literature as required.
• Updates website and maintains social media accounts.
• Enters data and scans for record retention.
• Provide superior customer service and interact with a wide variety of individuals.
• Orders and maintains adequate inventory of office equipment and supplies.
• Performs other related duties, as required.

EDUCATION/SKILLS/EXPERIENCE:

• Bachelor’s Degree preferred.
• Two years of experience in project management and/or grant writing preferred.
• Strong ability to prepare written documents and reports: superior communications skills (both verbal and written).
• Excellent computer skills, including Microsoft Office suite.
• Must be able to read and comprehend technical texts, laws and regulations and provide verbal and/or written interpretations.
• Strong organizational and time management skills.
• Must be able to interact and work in a cohesive team environment.
• Notary Public license, ability to become a notary within a year of employment.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, use hand to finger movements, handle or feel objects or controls; and must be able to lift and/or moves up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. 

POSITION TITLE:              Office & Communications Assistant         

DEPARTMENT:                 First Selectman’s Office 

REPORTS TO:                    First Selectman 

CLASSIFICATION:             Hourly; Unaffiliated; 35 hours per week

SALARY RANGE:              $22.50 - $27.50 PER HOUR
 

Job Summary:

This position works for the First Selectman’s Office under the direction of the First Selectman or designee. This position is responsible for assisting with the coordination of administrative activities, and other office functions to provide full service to staff and constituents.  Requires ability to maintain a high level of confidentiality.  Work must be performed in a very fast-paced, dynamic work environment.

Essential Duties & Responsibilities:

• Act as liaison between the First Selectman’s Office to staff and constituents.
• Greet personnel (internal & external), via all means of communication (electronic, phone, and in person), while delivering excellence in customer service.
• Assist in the preparation and distribution of public communications, such as press releases, community news and announcements, and social media messaging.
• Coordinate schedules, assist with the scheduling of appointments, committee meetings and other events.
• Under the direction of the supervisor interfaces with the ordering and purchasing of office supplies.
• Complete purchase order requisitions as directed and process bills to ensure that they are completed in a timely manner.
• Ensure all office records are maintained in accordance with applicable laws and regulations.
• Perform the full scope of routine administrative functions, including but not limited to, correspondence preparation and distribution, communications, as well as record maintenance.
• Preparation of agendas and recording of minutes of meetings as assigned.
• Distribution and processing of internal and external mail.
• Other duties as directed by supervisors.

Education/Skills Experience:

• Minimum of 4 years progressive office experience.
• Outstanding written and verbal communication skills.   Excellent grammar.   Excellent ability to read, write, and speak English language.
• Experienced and knowledgeable in development, proofreading and editing of communications content for mass distribution / public messaging.
• Outstanding organizational skills and computer literacy.
• Fluency in Microsoft Office applications. 
• Ability to work independently with minimal direction.
• Maintain positive working relationships with personnel and management.

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, use hand to finger movements, handle or feel objects, or controls; and must be able to lift and/or moves up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.  Work is generally performed while sitting or standing in an office environment.  Some lifting of small equipment and forms is required.  This position does not require heavy lifting on a regular basis; however, when working with the records retention archives, the individual may be required to lift boxes of approximately 10 pounds. Work environment may be subject to changing climate conditions.